Electronic Check-In
The Electronic Check-In System is here!On Sunday, July 5, the check-in system went live in the elementary area. Electronic Check-In is now currently being used in the preschool/nursery, children's choir and Mission Possible Kids organizations. This project has been a vision for the ministry for several years, so its successful deployment was a blessing and an accomplishment for the entire team!
The check-in system provides more security by:
1. Recording where children are at all times and printing real-time rosters to show their locations.
2. Printing a receipt required for pick-up for children in second grade and under.
Other benefits include:1. Easy for children to use … just SCAN the ID card, CLICK the name(s), receive the name tag and then GO to class!
2. Ability to insert special instructions such as allergies and pick-up information.
3. Considerable cost savings. Achieved by purchasing all hardware at wholesale, using the gifts and talents of church member Doug Nelle to custom-build the kiosks, and printing all ID cards in-house.
4. Streamlined attendance – input is fed directly into the membership database, eliminating the need for data entry.
5. Compatible and easy to maintain with existing membership software. Each person is issued a unique barcode system generated ID, but multiple family members can check in with the same card at the same time.
5. Compatible and easy to maintain with existing membership software. Each person is issued a unique barcode system generated ID, but multiple family members can check in with the same card at the same time.
The system was implemented with a phased, roll-out approach in order to spread the cost of the hardware, determine how many units were actually needed to keep "traffic jams" at a minimum and to slowly and steadily familiarize families on how to operate it. All of Journey (elementary grades K-5) began using the system by the end of August. Kiosks were in place and used by the preschool/nursey and Mission Possible Kids areas in December 2009-January 2010 and Children's Choirs in February 2010. We are researching methods to support the youth area and hope to expand there in the coming year.
Kiosks are located:
Journey (2nd floor):
- Near Daily Bread room 212
- Near Under the Learning Tree room 221
- Near Mission Shelf/Cinema on the Mount room 228/230
- Help Desk/Guest Check-In at Children's Information Desk
Preschool/Nursery (1st floor):
- Near Panda (Nursery) room 121
- In breezeway outside of Fellowship Hall
- Help Desk/Guest Check-In at Preschool Information Desk
Children's Choir (1st floor and Basement):
- Near Panda (Nursery) room 121
- Near elevator by the Sanctuary in the basement
- Help Desk/Guest Check-In near the staircase across from room B16
Mission Possible Kids (1st floor)
- In breezeway outside Fellowship Hall
If you would like to use your spiritual gifts and serve on this team as a Check-In Ambassador, or if you have questions, contact Janessa Wilkins, project coordinator, at ext. 224.
